Western Washington University Associated Students
AS Board of Directors
November 1st, 2019
VU 567

Board Members:	Present: Lani Defiesta (President), Selome Zerai (VP for Activities), Yesugen Battsengel (VP for Diversity), Grace Drechsel (VP for Governmental Affairs), Emily Gerhardt (VP for Student Services), Trever Mullins (VP for Sustainability, and Adah Barenburg (Senate Pro-Tempore) Absent:
Advisor:	Leti Romo (Assistant Director for Student Representation & Governance) Annie Byers (AS Board Program Coordinator)
Secretary:	Elaine Morado and Sierra Templeton
Guest(s):	Rachel Walsh, Raquel Vigil

Motions:
ASB-19-F-38 ASB-19-F-39 ASB-19-F-40 ASB-19-F-41	To approve the meeting minutes on the date of October 18th, 2019, with the approved changes. Passed. To approve the Personnel Committee Charge and Charter. Passed. To add 10 more minutes to the information item of the Restructure Committee Charge and Charter. Passed. To motion to acknowledge Samantha Craig on the Students Rights and Responsibilities Committee. Passed.

Lani Defiesta, AS President, called the meeting to order at 3:00.

I.	Approval of Minutes
MOTION ASB-19-F-38	by Zerai
To approve the meeting minutes on the date of October 18th, 2019, with the approved changes.
Second: Barenburg	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed

II.	Revisions to the Agenda
N/A

III.	Public Forum (comments from students and the community)
N/A

IV.	Information Items - Guests
A.	Restructure Committee C& C- Defiesta Jo stated that the major difference of the Restructure Committee is that it is no longer focused on editing the Senate Constitution, and is instead focused on developing a proposal for the Student Activities Board and ending the restructure process after 6 years by proposing a general AS structure. They clarified that Student Senators are elected individuals whereas Students At-Large can be any member of the student body. They also clarified that this constitution was specifically for the AS not for the VU as a whole. Vigil notes that because this committee would affect staff as well as students, Jo should consider having more staff on the committee. Mullins mentioned that because this was more of a work group committee, staff member might be better off as non-voting to give information and represent the staff voice. Romo noted that the assistant director of student activities is on the board because Romo’s position had not been created yet. Vigil noted that the assistant director of student representation would be suited for the advisor, and having the assistant director of student activities and the assistant director of the Viking Union operations as members. Vigil noted that this committee was often referred to as the Viking Union board. Jo responded that the official name is the Student Activities board. Romo stated that they have been referred to as both.
MOTION ASB-19-F-40	by Mullins
To add 10 more minutes to the information item of the Restructure Committee Charge and Charter.
Second: Defiesta	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed
Zerai mentioned that she doesn’t see the reasoning behind the senate involvement. Drechsel noted it seems wrong to exclude the senate, but the senate hasn’t started meeting yet and so it would slow down the committee’s work. Jo noted that it is important to have a senator as a representative of student voice. Drechsel and Jo noted that including a larger amount of members makes communication and representation harder to accomplish due to scheduling. Battsengel noted that it would be important to ask SAIRC and ESC what they want to get out of the committee to best represent their needs.

B.	AS Budget Council C&C- Mullins Jo noted the traditional flow of the budget process (seen in document 3), and why there is a need for the new process. The goal is to develop the budget in the fall, review in the winter, and finalize in the spring before the S&A presentation. Jo clarified that the Defiesta questioned whether there would be budget training for the S&A council. Jo stated that he is in the process of creating a money guide for students who don’t have a technical finance background to create a more inclusive student voice. These meetings will be publicized and the agenda will be posted beforehand like the AS Board. Defiesta asked for clarification about the wording “stuck in the weeds” and “trust” from the presentation. There was lack of context behind budget asks, ultimately the council is accountable to the AS Board and the Student Senate. The council will go over the summarized version of the budget, what it means, and what should be changed. Each area of the AS will keep each other accountable as well. Mullins questioned the purpose of the Dissolution section of the C&C as opposed to the Constitution. Jo clarified that the Constitution was for the governance and not the whole organization, the C&C will be reviewed yearly but won’t expire. Romo suggested changing the name to better represent what the council does. Drechsel suggested the names Fiscal Council or Financial Council, Vigil suggested AS Funding Council. Zerai and Defiesta noted that this is a lot to consider, to extend the reconsideration to two weeks. Jo stated that there needs to be a way to allocate money received from the S&A, he suggested using percentages, but this wouldn’t work in the case of wages, there needs to be a more comprehensive system. Romo states that Jo, Vigil, and the board should reach out to budget authorities to consider over the next two weeks.

V.	Action Items - Guests
A.	Personnel Committee C&C- Drechsel Walsh stated that the C&C was changed so that elected AS Personnel are able to change their job descriptions, as well as updating the procedure in the case of a tie.
MOTION ASB-19-F-39	by Mullins
To approve the Personnel Committee Charge and Charter.
Second: Gerhardt	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed

VI.	Personnel Items (subject to immediate action)
A.	N/A

VII.	Action Items - Board
A.	N/A

VIII.	Information Items - Board
A.	N/A

IX.	Consent Items (subject to immediate action)
A.	Samantha Craig, Freshman: Student Rights and Responsibilities Committee Defiesta noted that Craig had overlapping interests for the committee, seemed like a good fit.
MOTION ASB-19-F-41	by Defiesta
To motion to acknowledge Samantha Craig on the Students Rights and Responsibilities Committee.
Second: Battsengel	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed

X.	Board Reports
Lani Defiesta, AS President stated that she reached out to the Students for Ethnic Studies Coalition as well as the board to create a working group to work on how the board can support ethnic studies moving forward. Selome Zerai, VP for Activities stated that she has gotten in touch with people from WWU parking and the library to have students be able to get rid of fines through food donation. Also communicated with the Outdoor Center. Yesugen Battsengel, VP for Diversity stated that they have been working with the ESC Leadership and Advocacy Council, they are considering changing the name of the council. Keeping in touch with Melynda Huskey about the MCC Cultural Services Director, as well as putting together a committee to find someone to fill the position. Grace Drechsel, VP for Governmental Affairs stated that the LAC survey was released and urged the student body to participate so that the LAC has a handle on student interest. This will affect the LAC legislative agenda and what they lobby for. There were local issue forums this week for the county and city councils. Drechsel reminded everyone to vote by November 5th, and on that day there will be a democracy and donuts event. Emily Gerhardt, VP for Student Services stated that she has been working on more internal things, communicating with committees about their updated Charge and Charters. Trever Mullins, VP for Sustainability stated that he had a conversation with the ESP and how it will change considering the Office of Sustainability. May change to a focus on student advocacy and representation as well as focusing on food security and lead levels in the water on campus for example. Sue Sullivan responded that the lead levels have been tested on over 900 sites, and areas in which it is over the allowable limit will be replaced. Mullins event Redefining Sustainability has been more fully publicized. Adah Barenburg, Senate Pro-Tempore stated that Registrar for WWU is leaving. Voting for the Student Senate is ending at 5 p.m., and the senate is still looking for senators from Huxley and Woodring. She attended the CUE meeting which discussed changing the ACJM BCGM credits to the DEJ. Barenburg also got in contact about deans with donuts, as well as the academic coordinating commission about their meetings discussing the block schedule. ITAC will institute a new MyWestern page and there will be a meeting about the use of the n-word in the classroom in the following weeks. The academic affairs budget is going down by 3.1%, which has disproportionate effects on different colleges. Documents for this will be shared with the president of the university over winter break.

XI.	Other Business
A.	Community Guidelines Romo and Defiesta have discussed a retreat that AS Board members will take part in.

Lani Defiesta, AS President, adjourned this meeting at 5:00 p.m.