Western Washington University Associated Students
AS Board of Directors
November 22nd, 2019
VU 567

Board Members:	Present: Lani Defiesta (President), Selome Zerai (VP for Activities), Yesugen Battsengel (VP for Diversity), Grace Drechsel (VP for Governmental Affairs), Emily Gerhardt (VP for Student Services), Trever Mullins (VP for Sustainability, and Adah Barenburg (Senate Pro-Tempore) Absent:
Advisor:	Leti Romo (Assistant Director for Student Representation & Governance) Annie Byers (AS Board Program Coordinator)
Secretary:	Sierra Templeton
Guest(s):	Raquel Vigil, Pheonix Walker, Nichole Vargas, Makayla Haverluk, Amanda Korn, Alberto Rodriguez-Escobar, Eric Alexander, Karen Deysher, Nate Jo, and Sargun Handa.

Motions:
ASB-19-F-50 ASB-19-F-51 ASB-19-F-52 ASB-19-F-53 ASB-19-F-54 ASB-19-F-55	To approve the meeting minutes from the date of October 25th, 2019 with the changes mentioned. Passed. To approve the meeting minutes from the date of November 15th, 2019 with the changes mentioned. Passed. To pass the finance council charter with the addition of evaluation dates added in Week 6 of the Winter and Spring quarters including financial literacy training. Passed. To approve the Queer Guild Council Charge and Charter with the changes of moving the LGBTQ+ Western roll to the co-advisor, the chair being able to appoint a vice chair, and the deletion of the 4th unnecessary section of the document. Passed. To approve the C&C with the changes of moving the staff position to a non-voting co-advisor, correcting the spelling of Ridgeway, changing the student senator at-large to a general student senator, and adding Edens and Edens North to north campus. Passed. To approve the C&C with the changes of moving the blue group advisor to be non-voting and changing the description of legislative affairs to be broader and not Western specific. Passed.

Lani Defiesta, AS President, called the meeting to order at 3:00 p.m.

I.	Approval of Minutes
Corrections to the agenda were to change the acronym WSJ in Grace’s board report to WSA, and the October 25th training mentioned should be about staff, not for the staff.

MOTION ASB-19-F-50	by Gerhardt
To approve the meeting minutes from the date of October 25th, 2019 with the changes mentioned.
Second: Drechsel	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed
Corrections to the agenda were to remove the last sentence from Defiesta’s board report to make it more clear and concise, and to clarify Zerai’s statement she made in regards to the finance council.
MOTION ASB-19-F-51	by Drechsel
To approve the meeting minutes from the date of November 15th, 2019 with the changes mentioned.
Second: Barenburg	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed
II.	Revisions to the Agenda No changes to the agenda although it was mentioned that Battsengel would have to leave early.

III.	Public Forum (comments from students and the community)
Leti thanked Rodriguez-Escobar for their time spent at Western on behalf of the AS as a whole. Vargas stated as the Queer Guild Council representative that they had made changes to the Charge and Charter informed by concerns from the guild’s last meeting. They were joined by Pheonix Walker, Makayla Haverluk, and Amanda Korn. Handa asked whether senators were mandatory reporters at all hours of the day, or whether just when they were on the clock for being a student senator. Leti responded that the EO would be able to answer that question but in any capacity that you are filling the role of a student senator, you are a mandatory reporter. Lani noted that CASAS has resources about this subject and that in the future there will be a training on the matter.

IV.	Information Items - Guests
A.	N/A

V.	Action Items - Guests
A.	Finance Council Charge and Charter- Mullins Jo’s changes to the C&C were that in the new system, the finance council would do the work but the AS Board and student senate would have the ability to veto their proposals which would then return to the finance board. This cycle would continue until it is able to be approved. They also made changes to the presentation about the new running of the Finance Council based on the comments from the previous board meeting. This included adding more information on the training for the Finance Council, and clarifying that the deadline for submitting budgets is the 13th of December. Their goal is to make sure the organizational structure matches the governmental structure. Defiesta noted that there should be and expiration date on the C&C, and the restructure committee should be charged with creating a subcommittee to look at the finance council. The new constitution seems open-ended and it’s important to make sure it is clear about the goals of the council and how they are accomplishing these. Jo clarified that the council will receive training to make sure they understand the work they will be doing, and that the purpose is to make the AS finance accessible to students so they are more in control as this will mostly affect the students. It also makes sure that people with the time and energy are able to focus on finance rather than adding it to the AS Board’s plate. The finance proposal would go to both the AS Board and the Senate, as equal parties. Zerai noted that some kind of reevaluation of the committee in the Fall would be helpful. Battsengel mentioned that this is why legacy documents are so important, so the next person in the position doesn’t forget what their goals are. Evaluation dates in every quarter may be needed. Drechsel agrees.
MOTION ASB-19-F-52	by Defiesta
To pass the finance council charter with the addition of evaluation dates added in Week 6 of the Winter and Spring quarters including financial literacy training.
Second: Battsengel	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed
B.	Queer Guild Charge and Charter- Battsengel Vargas went over the C&C and stated that members of the council wanted the positions to be flexible so that any representative of the club would be able to attend the AS Board meetings and not one specific role would be needed. The guild wanted the vice chair to be non-voting which is why there is staff in this role. After consideration she decided to change the staff role (LGBTQ+ Western) to the co-advisor, and making the vice chair a chair-appointed member of the guild. Mullins noted that the title should be more specific, and Vargas clarified that the guild wanted a specific wording to make sure that the guild has control over amendments rather than implying the AS has more control. It was decided that the committee should report to the AS VP of Diversity biweekly.

MOTION ASB-19-F-53	by Mullins
To approve the Queer Guild Council Charge and Charter with the changes of moving the LGBTQ+ Western roll to the co-advisor, the chair being able to appoint a vice chair, and the deletion of the 4th unnecessary section of the document.
Second: Battsengel	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed
C.	Student Disability Advocacy Charge and Charter- Battsengel Rodriguez-Escobar noted that in the new C&C there is a stronger definition between north and south campus. Barenburg noted that Edens and Edens North should be added to the north campus definition. Mullins noted that the staff position should be removed from being vice-chair. Barenburg noted that she will talk to the senators about who would be best to sit on the committee, rather than just having one Senator At-Large. Rodriguez-Escobar noted that the group will meet with the AS VP of Diversity biweekly.
MOTION ASB-19-F-54	by Battsengel
To approve the C&C with the changes of moving the staff position to a non-voting co-advisor, correcting the spelling of Ridgeway, changing the student senator at-large to a general student senator, and adding Edens and Edens North to north campus.
Second: Zerai	Vote: 7-0-0 Yes: No: Abstaining:	Action: Passed
C.	Undocumented and Mixed Status Student Council Charge and Charter- Battsengel There should be a language change to include undocumented students in the C&C, and the advisor should be changed to non-voting.
MOTION ASB-19-F-55	by Battsengel
To approve the C&C with the changes of moving the blue group advisor to be non-voting and changing the description of legislative affairs to be broader and not Western specific.
Second: Zerai	Vote: 6-0-1 Yes: Zerai, Battsengel, Drechsel, Mullins, Gerhardt, amd Barenburg No: Abstaining: Defiesta as she was absent for this as an information item.	Action: Passed

VI.	Personnel Items (subject to immediate action)
A.	N/A

VII.	Action Items - Board
A.	N/A

VIII.	Information Items - Board
A.	N/A

IX.	Consent Items (subject to immediate action)
A.	N/A

X.	Board Reports
Lani Defiesta, AS President stated that she wants to note that it is okay to board members to not have a big list of tasks that they have completed for the board reports because before they are board members, they are students. This also allows for more transparency. Selome Zerai, VP for Activities stated that she’s trying to find out how MLK Day will work on campus and had a meeting with Erica about budgets. Yesugen Battsengel, VP for Diversity stated that they will have another C&C ready for approval soon although they cannot disclose for what. Next quarter the ESC will be working on a statement because many English 101 students have been constantly showing up to ask for survey responses. Grace Drechsel, VP for Governmental Affairs stated that everyone should sign up for Western Lobby Day. There will be free food, lodging, fun, lobbying, and meeting with legislators. She is in the middle of writing the legislative agenda as well as meeting with stakeholders. Trever Mullins, VP for Sustainability stated that the EPRC is starting capital budget panning for 2021-2031 and collecting projects that may be considered over the next decade. Surveys were sent out with a comment period and there will be a webcast for the next EPRC meeting. He has had passionate conversations with the admin as well. Emily Gerhardt, VP for Student Services stated that Dessert with Directors in Mathes revealed that the #1 issue for the students present was campus safety. Lighting specifically is an issue, but apparently there is an issue with light pollution as well. The new residence hall is located on higher grounds which may pose an issue with accessibility on the ridge. Adah Barenburg, Senate Pro-Tempore stated that the student senate is scheduled in 20 minutes and asked the board members to introduce themselves for better community between the board and the senate

XI.	Other Business
A.	Zerai noted that when there are campus events there isn’t much promoting on the Western and AS social media. The farther the AS separates itself from the university, the more it separates itself from the students. She asks how the AS can stay transparent without spamming the students with information. Defiesta noted that transparency has been a white-centered practice of formality, but now she really wants it to be for student accessibility. She brings up the thought of moving meetings to the Miller Hall collaborative space so more students are able to attend, as well as questioning Robert’s Rules to make the actual meetings more understandable to students who do show up. Selome questions the username of the AS_WWU Instagram, wants to find out if she can change it.

Lani Defiesta, AS President, adjourned this meeting at 4:52 p.m.